Financial Officer (MR7857)

Position Summary:

The Faculty of Medicine is embarking on an innovative administrative initiative that will realign its Financial and Human Resources services into Administrative Excellence Centres (AEC). The key mission of the AEC is to raise the bar of excellence in how our clients (academic and administrative) are supported in the fields of human resources, finance and general management. Under the direction of the Associate Director of Administration and as the senior member of the AEC’s Financial Service Team (FST), the Financial Officer (FO) will support the Associate Director and Chairs in providing key financial analysis and recommendations aligned to support the strategic focus and mission of the departments within the AEC. The FO is responsible for financial management of all funds within the AEC’s jurisdiction including operating, special, endowment and research accounts. The FO provides guidance to researchers on post award financial management activities including budgeting, compliance and reporting.

Primary Responsibilities:

Manages all financial activities for departments within the AEC including financial management, post award financial management, budget management and analysis. Ensures best practices and processes are in place to maximize compliance with all internal and external policies and regulations. Acts as backup to Financial Administrator to approve selected financial transactions.
Responsible for the preparation of departmental budgets, forecasts and periodic variance analysis. Regularly provides financial reports to Associate Director and Chairs. Ensures all planning activities are aligned with departmental and Faculty priorities. Assists researchers to ensure obligations / deadlines are are met. Ensures expenses are allocated to most appropriate funding sources and in compliance with grant, legislative, and institutional rules and regulations.
Assists in identifying revenue generating opportunities, prepares business plans and offers recommendations to the Associate Directors and Chairs.
Ensures financial support is available and meets the needs of all stakeholders including Chairs, Associate Director, academics, researchers and Fund Financial Managers (FFM).
Liaises with all members of the AEC team as well as the department chairs, faculty members, departmental administrative staff and the Financial Affairs Team in the Faculty of Medicine’s Dean’s Office. Advises and trains AEC clients on University and Faculty of Medicine finance related policies and procedures.
Supervises all members of the Financial Services Team (FST) within the AEC.

Minimum Education & Experience:

Undergraduate degree

Three (3) years' related experience

DEC III

Five (5) years' related experience

Other Qualifying Skills And/Or Abilities:

Finance designation is an asset (CMA or CGA). Extensive knowledge of accounting and financial management. Ability to administer funds and prepare detailed budgets. Knowledge of McGill fund types (or other University) including experience working with research grants. Ability to effectively communicate and interact with various levels of staff and academics. Service-oriented with excellent customer service skills and the ability to establish productive working relationships quickly. Demonstrated ability creating comprehensive financial statements; preparing reports for financial auditors; working with complex formulas and creating detailed professional reports. Proficiency with computerized applications including spreadsheets, databases, word-processing software, Banner FIS, Crystal reports. Excellent analytical and problem-solving skills. Proven organizational skills, ability to multitask, prioritize and meet deadlines. Proven ability to work autonomously and as part of a team. Ability to train and motivate staff. Proven success in facilitating and maintaining strong, consistent, and positive communications to a diverse audience. Demonstrated oral and written communication skills in both English and French.

Reference Number:

16-0236/MR7857

Reporting To:

Associate Director, Administration

Salary Range:

(Grade 04) $49,300 - $61,700 (midpoint) - $80,300

Faculty/Unit:

Faculty of Medicine

Position Type:

Full-Time

Hours Per Week:

33.75

Additional Information:

This role will be permanently based at the Department of Family Medicine - 5858, chemin de la Côte-des-Neige, 3rd floor.

How To Apply:

Please submit your application online at http://www.mcgill.ca/medhr/positions-available/apply-now. Click on “APPLY NOW” and clearly indicate the reference number.

Internal McGill applicants, covered by the McGill non-unionized, non-academic personnel policies and procedures, must apply to this posting within ten (10) working days of the date of publication.

McGill University is committed to equity in employment and diversity. It welcomes applications from indigenous peoples, visible minorities, ethnic minorities, persons with disabilities, women, persons of minority sexual orientations and gender identities and others who may contribute to further diversification.

Financial Officer (MR7857)

McGill University • Faculty of Medicine

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